How we look after your data

EvolutionNetworx AI Automation ("the platform") is run by Evolutionnetworx ("Evolution Networx", "we", "us"). We decide why and how personal data on the platform is used, so under India's Digital Personal Data Protection Act, 2023 ("DPDP Act") we are the data fiduciary.

The platform is a private work tool for the Evolution Networx team and the brands it looks after. It is used to write, design and deliver blog articles with the help of AI. It is not offered to the general public.

Your account. Your name and work email address; your password, which we keep only as a one-way scrambled code (we can never read it); the secret for your authenticator app, stored encrypted; your recovery codes, stored as one-way codes; and your role, department and the brands you may work on. If you connect Telegram for deliveries, your Telegram chat number.

Security records. When you sign up, log in, fail to log in, reset your password or your account changes, we record what happened, when, and the IP address it came from. IP addresses are also counted for a short time to stop repeated guessing of passwords; those counters delete themselves.

Your work. The briefs you write, the drafts and articles made from them, your edits, ratings and approvals, the reference blogs and files you upload, pictures you upload or have made, the finished files, who they were sent to, and the AI cost of each piece of work.

We do not ask for financial details, government ID numbers or any sensitive personal data, and we do not use analytics, advertising or tracking tools.

• To create and approve your account, let you log in and keep it secure (two-factor login, locking an account after repeated failed logins).
• To write, illustrate, design and deliver the articles you ask for, in each brand's own style.
• To send you emails the platform needs: confirming your email, approvals, password resets, security notices and finished work.
• To show admins who did what, what it cost, and to keep within the monthly AI budget.
• To investigate problems, misuse or security incidents, and to meet our legal duties.

You give your consent when you sign up and agree to this policy, or when you accept an invitation. We also use personal data for legitimate uses the DPDP Act allows, such as the purposes of employment and keeping our systems safe. You can withdraw your consent at any time (see your rights); since the platform cannot work without an account, this normally means closing your account.

We never sell personal data. We share it only as needed to run the platform:

• AI companies: Anthropic (Claude), OpenAI (GPT and GPT Image) and Google (Gemini and Imagen) receive the briefs, reference text, drafts and pictures needed to do the work you ask for, through their business services. Please don't put personal details of other people in briefs unless the article needs them.
• Service providers that host our servers and files and send our emails, who may use the data only to provide that service to us.
• Telegram, when a brand chooses to receive finished work there.
• The people responsible for each brand, who receive the finished articles and files, and the platform's admins, who can see accounts, activity and costs.
• Authorities, when the law requires it.

Some of these companies process data outside India. When that happens we rely on them to protect it as the law requires.

The platform uses only what it needs to work, so there is no cookie banner to accept:

• A login cookie that keeps you logged in. It is protected so other websites can't read it, and it ends after 12 hours or when you log out.
• A small note in your browser tab (session storage) so the welcome screen shows once per visit. It is cleared when you close the tab.

We do not use advertising, analytics or tracking cookies. If that ever changes, we will ask for your consent first.

• Your account details, for as long as you have an account. When an admin deletes your account, your account details are removed.
• Security records, for as long as they are needed to keep the platform safe and to look into incidents.
• Articles, pictures and brand material, for as long as Evolution Networx and its brands need them as work records. They belong to the brand, not to one person, so they stay when someone leaves.

• Every account needs a confirmed email, an admin's approval and two-factor login with an authenticator app.
• Passwords are stored only as one-way codes; authenticator secrets are encrypted.
• Accounts lock for a while after repeated failed logins; sessions end after 12 hours.
• Each person sees only the brands and tools they are given, and important changes are recorded.

Under the DPDP Act you can ask us to:

• tell you what personal data we hold about you and how we use it, and who we have shared it with;
• correct, complete or update it (you can change your name, email and password yourself in My account);
• erase it when it is no longer needed for the purpose it was collected for, unless the law requires us to keep it;
• withdraw your consent;
• name another person to act for you if you die or cannot act yourself;
• deal with a complaint about how we have used your data.

Write to jubin@evolutionnetworx.com from your account's email address. We will reply as soon as we can, and within the time the law allows. If you are not satisfied with our answer, you can complain to the Data Protection Board of India.

The platform is a work tool for adults. It is not meant for anyone under 18, and we do not knowingly collect their data.

When we change this policy we update the date at the top. If a change affects how your data is used in an important way, we will tell you by email or on the platform before it applies.

For questions about this policy, your data or a complaint, contact Evolutionnetworx at jubin@evolutionnetworx.com. Please also read our terms of use.